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Exponential Roundtables

Around tables, Working together

Want to know more about being a host?

In order to make Exponential Roundtables a success, we will give you information here to organise and realise your local Roundtable. On this webpage you will find all the information you need, either to download or through links. What you can find below are:

Jürgen Eisen

Jürgen Eisen

President
Øivind Augland

Øivind Augland

CEO

As the local host you are privileged to inspire participants to develop a common vision for reproduction and multiplication for making a big impact in your region. We pray for God's presence and that we together can create a place where He can speak through His Word and Spirit, and through experienced leaders who share their insights and teachings.

One of the most important persons at local Roundtables is the technical host. Therefore, you will most likely need a technical team around you to make your Roundtable a success. You will find more information on what you need under the ‘What to prepare’-section.

If you have any questions about the programme and any information you find here, please contact us at mail@exponential.eu.

Use of Programme

A typical Roundtable normally lasts between six and seven hours, depending on how you run it. The programme is spilt between pre-recorded sessions with time to work in groups, and more flexible session where where you can either choose from one of our pre-recorded workshops, or you can have a live session with local speakers. With this flexibility, these sessions are for you to apply our content into your context.

We recommend running Roundtables as a one day event, but it is also possible to split it into multiple evenings. Contact us for a custom-made programme that fits your context.

Organising

Once you decide to organise a Roundtable, you as a host are in charge. You are inviting the participants to your local Roundtable. We offer you the content, you are responsible for the rest. Here is a more detailed list of we require.

The first two Roundtables (‘Igniting a Culture of Multiplication’ and ‘Together - Equip to Multiply’) are offered for free. Future Roundtables will be offered for a small fee.

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Resources

There is a handout for each Roundtable, which you print and give to each participant at your local Roundtable. The handouts can be found on the websites of the different Roundtable topics.

Participant Handout 2021

Access to Roundtables

Roundtables are pre-recorded events found on our course website. The different sessions are recorded in English, but you can also choose among Spanish and Ukrainian or Russian voice-over for the main sessions, in addition to transcriptions in many different European languages.

As a part of Roundtables you will also have workshop sessions. For this session you have two choices:

Have a pre-recorded workshop offered through our platform (we have multiple languages available)

Have a live speaker that you choose from your context

Preparation of Roundtables

  • Team at their position ideally 60 min prior to start of Roundtables, but at least 30 min prior to the start
  • Water and coffee available for people upon arrival (recommended, if possible)
  • Check-in every participant (if applicable)
  • Make room for all participants, with 6-10 people around each table. Everyone needs to see and hear well.
  • Please help people to find their places, so that all tables have the same amount of people.

Please provide at least the following commodities for your participants:

  • Coffee, water and some snacks during breaks
  • Water and sandwich for lunch (at least); if preferable you can also order a proper lunch for every participant
  • Coffee and water / juice for when people arrive (recommended, if possible)

(needs to be adapted if your Roundtable is split into a multiple day event)

Room & Equipment

You will be needing (at least) the following equipment to assure a good experience for you and your participants:

You will need a large TV screen or a projector (size depends on your audience) that can show at least a resolution of 720p or higher. All the videos are 1080p, but it's also possible to lower the resolution in the web player if your output can’t show it. Make sure your cabling from the computer to the screen/ TV works properly.

You need sound equipment sufficient for the room and number of people (TV speakers are not adequate). You also need a cable that can connect to your computer. Usually it will be a Mini Stereo Jack to two Mono Jack cables. If your event is in a church or auditorium ask for a sound technician to be there.

Be aware that daylight, direct sunlight or even room lights could make the screen / TV hard to see. If possible, put up shades to darken the room, and also control the room lights so you don’t sit in the dark during group times. If your event is in a church or auditorium which has a separate lighting board, ask for a light technician to be there for the whole day.

You need one main computer for playing the session videos to be projected on screen/TV. All content will be streamed through our website, so this part is crucial. Make sure you have a download speed of at least 50 mbit. You can run a speed-test while you are there. To prevent overload, make sure that no other devices are connected to the same network on the day, and also use a wired ethernet connection.

Main Computer

We recommend that you prepare your computer before the event to make sure you don't experience difficulties throughout the day. We also recommend you using a Mac if you have access to.

Software: Web browser (Firefox, Safari can be used if on Mac)

OS: We recommend the latest update possible (Windows 10 if PC)

Specifications: We recommend a mid to high end computer, preferably not older than 3 years, with at least the following: Intel i5 Quad Core (or higher), dedicated graphics card, SSD drive, 16GB RAM

All screensavers, background applications and power saving features must be disabled and there can be no internet connectivity (WiFi, Bluetooth and Ethernet disabled). All virus scans and system updates must be disabled.

If your computer is used regularly by a private person, it would be a good idea to clean up your files and folders on your desktop. Also, don’t have any other browser windows / tabs open. Disable any plugins and hide any link-bars. It could also be helpful to create a separate user on your computer for this event so you wont have those problems (your choice).

It is easiest if you connect the main computer to the projector / screen and turn on ‘mirroring’. While working in mirroring mode you can EITHER use your ‘freeze’ or ‘blank’ button on your projector remote to temporarily hide the output of your computer so you can switch between videos, OR ideally have a small video mixer (e.g. an ATEM Mini) which can switch between different HDMI inputs or can fade to black / show a logo while you work on the computer.

Dream Team

We recommend that you organise a team around you to help with the different parts of your Roundtable. We suggest at least these areas:

  • Person(s) welcoming the participants to the location
  • Being able to answer questions regarding the programme, etc.
  • At least one person preparing coffee and snacks
  • Preparing/organising/setting up lunch and drinks
  • At least one person setting up the technical equipment
  • Understand exponential.courses, and be able to use Vimeo

Technical Team

It is always better and safer to have more people with you. The size of your team depends on the size of the room where you are hosting the event, and how many participants. The ideal team consists of at four people:

Responsible for a smooth event, making sure that all technical positions are instructed, organising everything beforehand, and has read through this information. During the event, calling out instructions to the other team members when to playback a video, open a microphone or when to fade up or down the lights.

Responsible for running all videos that are shown on the Screen, and for switching between videos (played from a Web browser). Has to be confident in operating a computer. Experience with church presentation can be helpful. Has read through this information.

Operates the audio desk, makes sure that the audio of the main video playback computer is connected properly and that microphones are unmuted at the right time.

Operates the lighting board, and adheres to the cues of the technical coordinator.

The technical coordinator can aslo fill one of the other positions, which means it could work with having three people in the team. If there is no lighting board at your venue, you also don’t need the Lighting Board operator.

More information will come..